Embassy of Vietnam

Consular legalization is a procedure for confirming the authenticity of documents for use in Vietnam. It includes affixing an apostille in Kazakhstan and subsequent certification at the Embassy of Vietnam.

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What does the service involve?

Consular legalization at the Embassy of Vietnam is an official procedure for granting legal force to Kazakhstani documents so that they are recognized in the territory of the Socialist Republic of Vietnam. This service is required for citizens and companies of Kazakhstan planning business activities, education, employment, or real estate registration in Vietnam.

The service makes it possible to implement:

Official certification of signatures and seals on Kazakhstani documents by the consular department of the Embassy of Vietnam.
Confirmation that documents comply with the requirements of Vietnamese legislation.
The requirement for notarized translation of documents into the Vietnamese language.

Consular legalization ensures the unhindered use of Kazakhstani documents in Vietnam and is a mandatory requirement for most official procedures in this country.

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Advantages of the document legalization service at the Embassy of Vietnam

Legal validity of documents

Legalized documents receive official recognition by all government authorities of Vietnam, including ministries, courts, educational institutions, and registration services, which eliminates refusals to accept them.
Protection against forgery

A multi-stage verification system with official seals and stamps guarantees the authenticity of documents, protects against fraud, and ensures trust from Vietnamese organizations in the submitted papers.
Compliance with international standards

The procedure fully complies with the requirements of international law and bilateral agreements between Kazakhstan and Vietnam, which guarantees legal protection of the applicant’s interests in both countries.
Long-term validity

Once legalized, a document retains its legal force throughout its entire period of validity without the need for repeated certification, saving time and financial resources when used multiple times.
Simplification of business processes

Legalized documents allow for quick business registration in Vietnam, opening bank accounts, and concluding contracts with Vietnamese partners without additional checks or bureaucratic obstacles.
Professional support

Specialized agencies take responsibility for all stages of legalization, including interaction with state authorities of Kazakhstan and the Embassy of Vietnam, relieving the client from queues and procedural complexities.

Stages of providing the document legalization service at the Embassy of Vietnam

The consular legalization service includes the following stages:

Document preparation

Collection of the required original documents, verification of their compliance with legalization requirements, preparation of notarized copies if necessary, and preparation of additional materials according to the specifics of each document type.
Consular verification

Review of documents by consular officers for compliance with requirements, verification of correct apostille affixing and translation quality, decision on legalization, and placement of the consular stamp and signature of the authorized Embassy official.
Notarized translation

We perform official translations of documents from Kazakh or Russian into Vietnamese, certify the translation with a notary seal and signature, which is a mandatory condition for acceptance of documents by the Embassy.
Apostille affixing

We apply to the authorized bodies of the Ministry of Justice of the Republic of Kazakhstan to affix an apostille on the original documents and notarized translations.
Submission to the Embassy of Vietnam

We submit the set of documents with an apostille to the consular section of the Embassy of Vietnam in Astana.
Receipt of finalized documents

We hand over the legalized documents to the applicant or their authorized representative under a power of attorney within the established timeframes and provide consultations on the further use of documents in Vietnam.

Frequently Asked Questions

Question:

What documents most often require legalization for Vietnam?

Answer:

The most commonly requested documents include: educational diplomas and academic transcripts, birth and marriage certificates, powers of attorney for representation of interests, extracts from the commercial register, constituent documents of companies, certificates of no criminal record, and medical certificates.

Question:

Is translation into Vietnamese mandatory?

Answer:

Yes, for legalization at the Embassy of Vietnam, a notarized translation of all documents into Vietnamese is mandatory. Translations into English are not accepted. The translation must be performed by a certified translator and notarized, followed by apostille affixing.

Question:

Can a copy of the agreement be used?

Answer:

No. The original or a duplicate issued by an authorized body is required.

Question:

Is it possible to legalize documents without personal presence?

Answer:

Yes, legalization can be carried out through a representative under a notarized power of attorney or by using the services of specialized agencies that provide full support of the procedure, from document preparation to receipt of the final result.

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Important!

If a document raises doubts or requires additional clarification, a request is sent to the competent authority that issued the document.

In this case, the processing time will be extended.

Reviews

Yelnur Azizov

I want to express my sincere gratitude to Kairat for his professionalism and high-quality service. He helped me with the document legalization process and answered all my questions with patience and attention. The entire process was quick and worry-free. I am very satisfied with the result and recommend Kairat to everyone who needs such services!
Roza Dames

Excellent service! My document was legalized quickly and efficiently. Representative Kairat responded clearly and professionally to all my questions and provided instructions that made the entire legalization process as convenient and hassle-free as possible, considering that everything had to be done remotely. Highly recommended!
Yekaterina Troenko

I was pleased with the conscientious and responsible approach, fulfillment of all commitments, and the work being completed even earlier than planned. The team was always in touch and kept me updated on progress. Many thanks — I will definitely recommend you 👍